Templates

Information needed for Business Appraisal

#####,

It was really good to meet you on the phone. Can you send a quick reply to confirm your email?

I can certainly help you with your company’s valuation.

This appraisal will be very useful for #####

Our appraisals are Clear, Accurate, and Affordable.

To Begin And Get A Quote:

• Step 1: Fill out our Questionnaire by Clicking Here. (takes less than 5 minutes)
• Step 2. Email us your company’s Financials for the last 2 years. (P&L Statements & Balance Sheets)
• Step 3: Email us the Federal tax returns for the last 2 years. (feel free to redact SS or EIN numbers)
• Step 4: Email us your most current Depreciation Schedule. (if available)

If you have an accountant, you may want to have them complete steps 2-4.

Once I review these documents, I will be able to give you an exact quote. After you accept the quote, it usually takes about 1-2 weeks to complete the appraisal. If you need it sooner we can accommodate a rush order.

Also, be aware that there are many business appraisers out there that have never started, owned, run, bought, or sold a business. We have. Furthermore, we are certified with NACVA—the most credible valuation association in the U.S.

Let me know if you have any questions. I am here to help.

#######,

https://businessappraisals.com/

Our Team: Spencer, Bob, Todd, Dane, Steven

Support Line: 800.829.4842

Quote Attached

####,

I was able to get your financials.

Please see the attached quote.

To get started, I would need you to sign the attached form; we require 50% up front, with the balance due upon completion. We accept check or card.

This will be a very accurate and easy-to-understand valuation. Many other credible valuation firms charge three thousand dollars and up for a similar valuation.

Feel free to call with any questions.

Todd,

https://businessappraisals.com/

Our Team: Spencer, Bob, Todd, Dane, Steven

Support Line: 800.829.4842

Do I have the right email?

Hello ######

I wanted to follow up to make sure I have your correct email.

Can you send a quick reply if you get this? Thanks.

In my last email, I requested some financial information—I understand it may take some time to gather those documents, which is no problem.

#######,

https://businessappraisals.com/

Our Team: Spencer, Bob, Todd

Office: 800.837.7125

Do you still need an Appraisal?

Hi ####,

I am following up to see if you still need an appraisal? I am here to help.

If you no longer need an appraisal, let me know and I’ll update my records.

Thank you.

#######,

https://businessappraisals.com/

Our Team: Spencer, Bob, Todd, Dane, Steven

Support Line: 800.829.4842

Business Appraisal Quote—Quick Follow Up:

Hi ####,

I am following up on your request to get a business appraisal.

If you wish to get started, I just need you to send me the signed quote and the 50% deposit. The easiest way for most people to pay is by credit card.

Thank you.

#######,

https://businessappraisals.com/

Our Team: Spencer, Bob, Todd, Dane, Steven

Support Line: 800.829.4842

Appraisal Payment Received

#####,

Your payment has been processed.

We will start working on your appraisal right away. I will have Scott contact you. He is the CPA who will be taking the lead on your account.

I have appreciated working with you, and I thank you for your business.

#######,

https://businessappraisals.com/

Our Team: Spencer, Bob, Todd, Dane, Steven

Support Line: 800.829.4842

We’ve Started On Your Appraisal

Hi #####,

My name is #######. I am the appraiser who will be taking the lead on your account. Even though I take the lead, your appraisal will be reviewed by Spencer Christensen, the President of the firm. My background is predominately in finance, and his is in entrepreneurship. Together we make a great team. In fact, one of the secrets to our accuracy is having a finance AND a business expert review the valuation. Both my resume and his will be included in the final version of your appraisal. Additionally, you can find a copy of our resumes at businessappraisals.com/our-staff

During this process, if you have any questions, feel free to contact me.

Email is usually the most efficient form of communication, but you may also call if needed.

I’ll be in touch.

#######,

https://businessappraisals.com/

Our Team: Spencer, Bob, Todd, Dane, Steven

Support Line: 800.829.4842

I Need Your Financials for the Full Year

Hi ####,

It is very rare for us to perform an appraisal with financials only covering a 6 month period. When we do, we multiply the 6-month value by two, which in our experience, is not as accurate. (Given year-end accounting entries and adjustments, business seasonality, and various non-uniform transactions)

A benefit to financials covering the full year is that they can be matched to the full-year tax returns, adding to the accuracy of the appraisal. Our goal is to perform an accurate appraisal.

In the case of a pending outside transaction, such as a business acquisition, I would highly suggest we do this appraisal based on financials covering a full year. A buyer is likely to be more comfortable with a full-year analysis.

Any anomalies are typically better to be brought up in negotiations.

#######,

https://businessappraisals.com/

Our Team: Spencer, Bob, Todd, Dane, Steven

Support Line: 800.829.4842

Hard Copy Sent – Payment Processed

Hi #####,

I have processed your final payment.

Your final digital version is attached.

Your hard copy has been mailed.

I appreciate you allowing me to do your appraisal. Let me know if there is anything I can do for you in the future.

#######,

https://businessappraisals.com/

Our Team: Spencer, Bob, Todd, Dane, Steven

Support Line: 800.829.4842

More Information Needed

Hi ####,

I have been working on your appraisal. I have come up with some questions:

1. 1. Per Statement 3 on the 2018 tax return, which lists other tax deductions. What amount (or percentage), if any, of each expense was for personal use?
2. 2. Schedule L of the 2018 tax return shows $118,214 as a liability, a Frances Cohen shareholder loan. Will this loan continue with the sale of shares?
3. 3. What is the general condition of your equipment?
4. 4. What percentage of meals & entertainment were for personal use?
5. 5. Are employer-paid taxes included in the $##,#### of officer expenses?
6. 6. Is the expense for XXXX a one-time expense?
7. 7. What percentage of the $##,#### 2018 expense for ###### was for officer personal use?
8. 8. What percentage of charitable deductions/donations, if any, were business development type of activities?
9. 9. Per the $##,#### expense for XXXXXX. Please explain this expense. Is this an expense that will continue to the new owner of the business?
10. 10. Per the $##,#### expense for ###### . What amount, if any, of insurance costs will not be transferred to the new owner of the business?
11. 11. Per the $##,#### expense for “outside services”. What amount, if any, of outside services were paid to the current officers?
12. 12. Per the $##,#### expense for “telephone”. What amount, if any, of telephone expenses were paid for current officer personal phones?
13. 13. Are there any personal expenses included in the YYYY P&L statements for either company? If so, please let me know the value and expense type of personal expenses, which an estimated value would be fine.
14. 14. Could I get a recent asset depreciation schedule?
15. 15. What company percentage does the shareholder hold?
16. 16. What YYYY personal-type expenses are attributable to the shareholder? Examples of personal-type expenses are car allowance, home internet, mobile phone, health benefits, insurance expense, and entertainment.
17. 17. If the shareholder is or was taking a salary, what was the annual salary amount?
• 17.1. I’d like to know the purpose of the appraisal as far as what do you foresee will happen to your company. Are you selling the company? Or maybe the purpose is for tax reasons?
• 17.2. What amounts, if any, of auto expenses, are for personal use of officers or employees?
• 17.3. Will the auto loans and SBA loan be paid off?
• 17.4. What amounts, if any, of the $17,407 telephone expenses are for personal use of officers or employees?
• 17.5. What amounts, if any, of the travel & entertainment expenses are for personal use of officers or employees?
• 17.6. What percentage of accounts receivable are collectible, in your estimation?
• 17.7. What is the current, fair market value, of the land? It is shown on your balance sheet at $78,000.
• 17.8. What is the current, fair market value, of the buildings? They are shown on your balance sheet at $312,000.
• 17.9. Will any cash be transferred?

Thank you.

https://businessappraisals.com/

Our Team: Spencer, Bob, Todd, Dane, Steven

Support Line: 800.829.4842

Appraisal Draft: Pending Your Review

Hi ####,

Attached is the appraisal for your review.

If this looks good, email me back with your approval.

Upon your approval, I can run final payment with your card on file, send a digital copy with no watermark, and mail you the hard copy.

If you see anything that needs to be changed, please let me know.

Thank you.

#######,

https://businessappraisals.com/

Our Team: Spencer, Bob, Todd, Dane, Steven

Support Line: 800.829.4842

Appraisal Approval Requested—2

Hello #####,

Did you have any further questions about the appraisal draft?

If everything looks good, please email me back with your approval. I can then run your last payment and send the final digital/hard copies.

Thank you.

#######,

https://businessappraisals.com/

Our Team: Spencer, Bob, Todd, Dane, Steven

Support Line: 800.829.4842

Appraisal Approval Requested—3

Hello XXXX,

I just wanted to follow up to see if there were any further questions about the draft appraisal I sent on XXXX?

The time for edits will be closed as of XXXX at which point it will be de facto approved. If you have any questions let me know.

Thank you.

https://businessappraisals.com/

Our Team: Spencer, Bob, Dane, Steven

Support Line: 800.829.4842

Final Payment Receipt

Hi #####,

I appreciate you allowing me to do your appraisal. Thank you for your final payment.

I have attached a final digital version with no watermarks. The hard copy of the appraisal report is being mailed to you.

Let me know if there is anything I can do for you in the future.

Thank you.

#######,

https://businessappraisals.com/

Our Team: Spencer, Bob, Todd, Dane, Steven

Support Line: 800.829.4842

Appraisal Draft – Amount Lower Than Expected

Thank you ####,

Attached is the draft appraisal for your review. The appraisal amount is under the amount you were hoping for. This usually means that there is some other value to the buyer that is not able to be reflected in the financial statements. This is very common. You would use the appraisal as a baseline value, and not as the negotiated value of the business.

In other words, the negotiation would go like this: “here is the appraisal which shows a base value of _____, our asking-price is higher based on the following factors…”

Again this is very common in business acquisitions. Common factors which can cause the actual sale-value to be higher than our appraisal-value are things such as strategic value to the buyer, goodwill, personnel and knowledge capabilities included in the business.

If this looks good, please email me back with your approval and then please send final payment, either by check or credit card. As soon as the final payment is received, I will send a final digital copy with no watermark, and mail you the final hard copy.

If you see anything that needs to be changed, please let me know.

Thank you.

#######,

https://businessappraisals.com/

Our Team: Spencer, Bob, Todd, Dane, Steven

Support Line: 800.829.4842

We are NOT attorneys

Hello,

Since you are planning on submitting our report to court as evidence in your case, we want to let you know that we are not attorneys. We can not advise you on navigating the legal system. Our appraisals are performed by certified, professional valuators, and therefore meet the requirements for evidence in court. However, knowing the process, rules, format, and procedure to submit the appraisal report into court as evidence, and then knowing how to utilize, explain and defend the appraisal is your and/or your attorney’s responsibility.

We wish you the best in your court proceeding. If you would like us to appear in court on your behalf as an expert witness, we are willing to do so, if given enough notice. We can provide you our expert witness rates for court testimony if you are interested.

Sincerely,

#######,

https://businessappraisals.com/

Our Team: Spencer, Bob, Todd, Dane, Steven

Support Line: 800.829.4842